Xior Student Housing (hereafter: we, us or Xior) is committed to protecting and respecting your privacy.
We will collect and process the following information about you:
Information you provide us
This is your personal information that you provide us by filling in forms on www.xior.be (hereafter: our website), using our application “Xior Student Housing” (hereafter our app) or by corresponding with us by phone, email or otherwise. It includes information you provide to us when you fill out forms, subscribe to the newsletter, participate in competitions, make inquiries or provide us with information regarding a rental or other request, or a job application. The information you give us may include your name, gender, date of birth, address, national registration number, passport identification number, email address, phone number, financial and credit card information, name and contact details of parents (or legal guardian) as well as details regarding current studies (place and field of study) and, as the case may be, professional information (such as current and previous employment)].
Information we collect about you while visiting our website.
During each of your visits to our website and use of our app we will automatically collect the following information:
Information we receive from other sources.
This is information we receive about you if you use any other website/application than ours that advertises or uses our services. We are working closely with third parties (including, amongst others, business partners, sub-contractors in technical, payment and delivery services, advertising networks, analytics providers, search information providers) and we will collect and process the information we receive from them.
We use the information we hold about you in the following ways:
Your information is being collected and processed on the following legal bases:
You agree that we have the right to share your information with selected third parties including:
We will also disclose your information to third parties:
If we transfer your information outside of the EEA, we will make sure that your information is protected by the following safeguards:
If you wish to receive more information relating to the transfers of your information and/or the safeguards that have been implemented (including on how to receive a copy thereof), you can contact us through the contact details set out in section 12 below.
You have certain rights regarding the information we hold about you. These rights can be exercised by contacting us as set out below:
You also have the right to object to certain types of processing, including processing for direct marketing purposes.
However, note that we may need to retain certain information, for example for legal or administrative purposes (e.g. keeping of accounting records).
For all requests set out above, please send us an email with “data privacy request” in the subject line and include a copy of your identity card or another proof of your identity (e.g. driver’s license) to help us prevent unauthorised individuals from accessing, changing or deleting your information. We will respond to your request as soon as practically possible. If we need more than one month (from receipt of your request) to respond to your request, we will come back to you and let you know.
We have implemented a number of security features throughout our website and our app in order to prevent the unauthorized release of or access to collected and/or received information. We have endeavored to create a secure and reliable website and app for you, but note that the confidentiality of any communication or material transmitted to or from us or any other party via our website, our app or email cannot be guaranteed. We accept no responsibility or liability for the security of information transmitted via these methods.
All information you provide to us is stored on our secure servers. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our website or our app, you are responsible for keeping this password confidential. We ask you not to share a password with anyone, not to reuse passwords across other sites and not to use common dictionary words or otherwise obvious passwords.
In particular, we will only keep:
We are curious about your Xior posts on social media!
For this reason we may ask you to share your photos or videos on our own social media channels which are facebook, Instagram, linkedIn, twitter, tiktok, pinterest and our website We also like to integrate these photos and videos in our annual financial report, newsletters, mailings, flyers and presentations.
By answering our request affirmatively or by tagging Xior with @xiorstudenthousing you give us permission to use your photos or videos on our social media channels and other communication tools for marketing and/or advertising objectives. We are allowed to use these photos and videos until you withdraw your permission in writing.
By giving your consent, you give Xior a non-exclusive, royalty-free, worldwide license to use and share your photos and videos for marketing purposes, including the right to reproduce, distribute, modify and edit your photos. You acknowledge and guarantee that you own the rights to the submitted material, and that you have the permission of all persons who appear in the photographs.
If you wish to withdraw your permission, please send us an email to: firstname.lastname@example.org and we will remove your photo or video from our channels within 14 days. If we have used your photo in newsletters, flyers or presentations, the photo cannot be deleted. However, Xior guarantees that the photo will not be used any longer.
We look forward to share your Xior posts!